Awards Privacy Statement - Dutch Game Awards

1. Introduction

Dutch Game Awards are organized by Vereniging Dutch Games Association (‘DGA’). DGA is a Dutch company. We are active in the European Economic Area (EEA) and we keep our data on servers in the EEA, unless stated otherwise. We process your personal data when you use our services, applications, websites and software. We call this the “Service”. In this privacy statement we summarize when and how we collect, use and secure your personal data with regard to our Service.

2. General

We may change provisions of this privacy statement from time to time. If we do that, we will inform you of the changes. However, we also advise you to check for yourself from time to time whether the privacy statement has been changed.

3. Which Personal Data Do We Collect?

There are a number of ways in which we can collect your personal data. In this section we explain which personal data we may collect from you. The personal data is sorted according to the different processing goals. The data retention period also differs depending on the processing goal. Note that should there be any legal changes to the possible data retention periods, these legal changes will take precedent over the periods mentioned in this privacy statement.

3.1 Processing necessary for defending our legitimate interests

1. Improving our services (Retained up to 2 years):

A number to identify you on our services (user or session ID)
IP-address
Visitor behaviour on our website
Studies to improve the membership (name, company, membership and answers to questions)

2. Keeping the Service safe (Retained up to 6 months):

Your IP-address
A number to identify your device on our services (device-ID)
A number to identify you on our services (user or session ID)
The operating system you are using
The time, date and place of login
Credentials (if applicable)

We process this personal data on the basis of a weighing of interests. If you do not want to provide the data mentioned above, please let us know your reasons for objecting. We will take your reasoning into account and weigh it against our interests. If we come to the conclusion that you will need to provide your personal data, you cannot use our Service if you refuse to provide the personal data.

3.2 Processing with your consent

Pictures and recordings at events:

Your name
The photo(s) and/or recording(s)

You are not obliged to provide this personal information to us. If you do not provide this personal information to us, this will not have any negative consequences for your use of the Service. We will only process this personal data if you have given permission for this.

4. Sharing Personal Data

4.1 Sharing with processors

We use other parties to help with the provision of the Service. These third parties are referred to as “Processor”. We conclude processing agreements with these processors. We use the following types of processors:

Companies that provide storage and database management;
Research firms and providers of analytical software (e.g. privacy-friendly Google Analytics);
Hosting provider(s);
Providers of customer management software;
Providers of video software and storage;
Organizing Partners: Dutch Media Week.

4.2 Sharing data with your consent

We may also share personal data with others if you give us permission to do so. For example, we can cooperate with other parties to offer you specific services or offers. Before we do this, you will always be expressly asked for your consent.

4.3 Our legal responsibility

We may also share personal data with third parties if this is reasonably necessary to comply with legal obligations, legal requests from authorities, or to protect the rights, property or safety of us, our users, our employees or the public.

4.4 Merger or sale

It may happen that we disclose, share or transfer your personal data when we transfer part of our business or obtain loans. We will try to limit the impact for you as far as possible by transferring personal data only when necessary.

5. Protection of Personal Data

Protecting your personal data is of the utmost importance for us. We have taken appropriate measures including:

Physical and electronic measures to prevent unauthorized access;
TLS (Transport Layer Security) technology to encrypt sensitive information;
SSL connections;
Backups made where reasonably possible;
Software vulnerabilities dealt with quickly.

6. Links to Third Party Sites

Our platform may contain links to other websites. Third party websites can collect and retain information about you. We have no control over these sites or their activities. We encourage you to review their privacy policies before providing personal information.

7. Cookies

Functional cookies: Necessary for using the website. No permission needed.
Analytical cookies: Used for tracking visitor numbers and links. We provide the ability to opt-out.
Tracking cookies: Used to track behaviour and build a digital profile. We need your explicit consent for these.

8. Your Rights

You can check, update, change, correct or delete the personal data collected by us. You can ask us to transfer the personal information we process about you to another entity. To access your own personal data, you must provide sufficient proof of your identity.

We will respond within 4 weeks to all requests. You have the right to file a complaint with the Dutch Data Protection Authority at https://autoriteitpersoonsgegevens.nl.

9. Contact

If you have questions, concerns or comments about this privacy statement or our data processing, please contact us via e-mail through [email protected].

Dutch Game Awards Privacy Statement